Frequently Asked Questions
- What information is required?
- How often should the vehicle information be updated?
- What do we do about Temporary Additional Vehicles?
- When will we be required to begin supplying vehicle information?
What information is required?
As a condition of your fleet policy, you must supply the following 'Mandatory' and "Preferred" vehicle details for all vehicles to be covered under your policy with us:
- Vehicle on date (Date vehicle added to this policy)
- Vehicle Registration Number (VRN)
- Vehicle Type (Car Commercial vehicle Minibus or Special Type)
- Make and Model
- Cubic capacity (CC) for cars, Gross Vehicle Weight (GVW) for Commercial vehicles
- Vehicle off date (Date vehicle deleted from this policy)
Submission of these data items will greatly enhance the effectiveness of the MID and will be particularly beneficial to the Police. It will also mean that we don't need to request this additional detail from you come the policy declaration stage.
How often should the vehicle information be updated?
Details of any vehicle amendments should be submitted within five working days of a change occurring, although of course this can be done more frequently. It is possible that future legislation may shorten this 'time to update'.
What do we do about Temporary Additional Vehicles?
MIIC's advice is that Temporary Additional Vehicles (TAVs), that are covered under a policy for a period of less than 14 days, do not require submission to the MID. Once more though, this may be subject to change in the future.
When will we be required to begin supplying vehicle information?
The legislation came into force on 20th January 2003, with Groupama initially favouring the Excel Spreadsheet method for all policyholders. However, following consultation with intermediaries we have recognised the need for a different solution for smaller fleet policyholders and in September 2005 launched the On-Line solution.
